Job Description

Seeking a full-time House Manager/Personal Assistant to oversee daily household operations and provide dedicated, hands-on support for a warm and welcoming private family in Philadelphia is. Working closely with the family’s primary assistant and engaging directly with the family, this role ensures seamless day-to-day functioning across multiple residences in Philadelphia and Puerto Rico. You will act as a central point of coordination and a key partner within an established, collaborative support team. Experienced candidates encouraged to apply.

Key Responsibilities

• Handle light household tasks such as grocery shopping, stocking supplies, ironing sheets, making beds, and general daily touch-ups (deep cleaning is handled by a housekeeper).
• Assist with move-in needs, such as overseeing furniture deliveries, coordinating vendors, and ensuring the apartments remain organized and guest-ready.
• Serve as the day-to-day household point person for the family.
• Coordinate family scheduling, appointments, and reservations (dinners, travel, personal errands, etc.).
• Collaborate closely with the family’s staff to manage calendars, communicate updates, and maintain seamless operations.
• Support travel planning and logistics between Philadelphia and Puerto Rico.
• Serve as on-call support when needed, with flexibility to adjust hours based on the family’s schedule or urgent needs.
• Provide a polished, professional presence while maintaining warmth, reliability, and discretion.

Qualifications

• Career experience in private service, household management, or personal assistant roles.
• Ability to act in a calm, pleasant, and professional manner, with a positive attitude and willingness to help wherever needed.
• Must be highly organized with strong communication skills.
• Must be comfortable working closely with a team of assistants and adapting to evolving family needs.
• Must be receptive to feedback, and able to maintain boundaries and work-life balance.
• Must be a flexible, dependable, and solutions oriented individual.

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

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